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EMCNET SPRL Privacy Notice

EMCNET SPRL (referred to in this notice as “EMCNET, “we” and/or “us”) considers privacy with the utmost of seriousness.  We respect and are committed to protecting the privacy of visitors and users of our websites and services.  We collect, use, disclose and otherwise process personal information in accordance with applicable privacy/data protection laws.


This notice explains how and why we collect, use and disclose personal information, whether in oral, electronic or written form, of individuals who interact with EMCNET. It also explains how we safeguard the information you provide to us directly or indirectly.


This privacy notice also covers the web site, available to visitors located throughout the world. This Web site is operated in Belgium in accordance with laws of Belgium and visitors to our Web site should be aware that the laws of Belgium may differ from those of your country of residence.


EMCNET reserves the right to change the Privacy Policies and Practices at any time. We will post changes on this Web site, which will take effect once posted.

Who is responsible for processing your data?

EMCNET is the controller of your personal data:



Av. Herrmann-Debroux 44/6

B-1160 Brussels, Belgium


What type of information do we collect?

We receive, collect and store any information you enter on our website or provide us in any other way (e-mail or phone correspondence, registration forms for events organised by EMCNET. In addition, we collect the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. We also collect personally identifiable information (including name, email, password, communications); comments, feedback, product reviews, recommendations, and personal profile.

Who is collecting your data?

Our employees. They have access to the data to the extent necessary for processing your registration, requests, demands to our conferences.


How do we collect information?

We collect personal information in a variety of ways, including our Web sites and the internet, over the telephone, through correspondence and from other sources, and, through third parties who have authority to disclose personal information to us, or where we are required to do so by law. When you register for an event, as part of the process, we collect personal information you give us such as your name, address, job title, organisation, phone numbers, email and post address. Your personal information will be used for the specific reasons stated above only.

Why do we collect such personal information?

We collect such Non-personal and Personal Information for the following purposes:

  1. To provide and operate the Services;

  2. To invite and register you for high level conferences organised by EMCNET

  3. To be able to contact our Visitors and Users with general or personalized service-related notices and promotional messages;

  4. To create aggregated statistical data and other aggregated and/or inferred Non-personal Information, which we or our business partners may use to provide and improve our respective services; 

  5. To comply with any applicable laws and regulations.

How will your personal information be used?

We may contact you to notify you regarding your registration, to assist you and your colleagues with your attendance to events organised by EMCNET, to resolve a dispute, to poll your opinions through surveys or questionnaires, to send updates about our company, or as otherwise necessary to contact you to enforce our User Agreement, applicable national laws, and any agreement we may have with you. For these purposes we may contact you via email, telephone, text messages, and postal mail.

How do we store your personal information?

Our company is hosted on the platform, and we use Flexmail as mailing campaign platform. provides us with the online platform that allows you to contact us. allows us to invite you to attend our conferences. Your data may be stored through’s data storage,’s data storage, and company database. They store your data on secure servers behind a firewall. 

We store your data for 4 years and at any time during that period you may ask your data to be removed by contacting and we shall comply with your request.

Who will it be shared with?

We will not sell your personal data. Under certain circumstances we share the information we collect with third-party business partners who commit to comply with applicable laws concerning their usage of the information.

Do we use Cookies?

We may use “cookies” to help us improve our Web site by tracking your navigation habits and to store some of your preferences. A cookie is a small file created by an Internet site to store information on your computer. Cookies do not allow Web sites to gain access to other information on your computer. Once a cookie is saved on your computer, only the Web site that created the cookie can read it. No cookie placed on your computer will contain personal information unless it is encrypted.

Below the listing of Cookies present on our website



Access and Accuracy

Where allowed by law, you may request access to personal information we store about you by sending an e-mail to

There may be circumstances when we are unable to provide access to your personal information. We may deny, or restrict access for legally permissible reasons, such as situations when the information contains references to other individuals and is not reasonably severable, or when it cannot be disclosed for legal, security, or commercial proprietary reasons.  In the case that the access may be unreasonably burdensome or expensive, the access may be denied. We will advise you of any reason for denying or restricting an access request.

We shall make every reasonable effort to ensure your personal information is accurate, complete and up-to-date. If you believe that we have inaccurate, incomplete or out-of-date personal information about you, you may ask us at any time to correct that information. When an individual successfully demonstrates the inaccuracy or incompleteness of personal information held by us, we will correct or update the information as required.

Please note that before we are able to provide you with any information or correct any inaccuracies we may ask you to verify your identity and to provide other details to help us to respond to your request. We will only use this information in order to verify your identity. Where appropriate, we will communicate these changes to other parties who may have received incorrect information from us.

Additionally, certain business partners may require that you contact them to correct your personal information; in this case we will notify you and provide the appropriate contact information.


In the course of daily operations, access to personal information is restricted to authorized employees who have a legitimate business purpose and reason for accessing it.


We securely destroy, erase or de-identify personal information when it is no longer required to fulfill our services and commitments to you or our contractual obligations following applicable business, legal, or regulatory requirements.

How can you withdraw your consent?

If you don’t want us to process your data anymore, please contact us at


Privacy policy updates

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it. 

Questions and your contact information

If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at

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